5 best mileage tracker apps to track business travel miles in 2025

Gone are the days of cumbersome manual logs and messy odometer readings!

As a small business owner, managing every detail of your operations is crucial, especially when it comes to tracking travel expenses. Thanks to modern technology, mileage tracking apps have become a game-changer, automating the process and ensuring accuracy for tax deductions and expense management.

These apps not only simplify mileage logging but also provide detailed reports that are essential for financial oversight and tax preparation. While maximizing tax deductions on mileage is crucial, finding the best app to track these miles can be a challenge.

Whether you’re a small business owner overseeing a fleet of vehicles or working as a self-employed driver/rider, the right app can save you time, reduce costly bookkeeping errors, and improve your operational efficiency.

In this guide, we’ll explore the best mileage tracker apps of 2025 that are designed to meet the diverse needs of business owners. From automated tracking to comprehensive reporting features, find out which app will best help you streamline your travel logs and focus more on growing your business.

And if you need clarity on the 2025 IRS mileage rates, here’s a blog you can check out: What are the 2025 IRS mileage rates for business use?

Features to consider in a mileage tracker app

Do you know that if your mileage tracking app has the right features, it can do more than “just record miles”? From sorting out your travel categories to automating expense reports, you can smoothly streamline your business travel logs.

As you sift through different options, make sure the mileage tracker app you choose has the following must-have features:

• Automation: Choose a mileage app that automatically tracks your miles and distinguishes a typical work trip from a personal one. 
• Transferability: Choose an app that allows you to export data to other essential business tools and reports easily. Imagine how much easier your life would be if you could just move your mileage data straight to an IRS form or any other expense report. Plus, you could share it directly with your accountant.
• Categorization: Look for an app with options to fill in the gaps, like categorizing the type of business travel and storing the dates. 
• Financial insight: Get an app that lets you calculate your total travel expenses along with tax deductions as well as driving behavior. 
• Reliability: Look for a user-friendly and reliable mileage tracking app with no frequent or unpredictable crashes or errors.
• Extra features: Make sure the app fits just right with your business by checking if it has any handy built-in tools. Timesheet templates, task management software, and expense trackers can make a huge difference in keeping schedules and spending in one place.

Note: The best mileage tracking app for you is the one that aligns with your business needs.

You could be a real estate agent zipping between properties, a rideshare driver navigating the streets, a PR executive entertaining clients, or a startup founder hopping from one venture capitalist meeting to another; the right mileage tracker app is the one that meets your specific needs.

The five best mileage tracker apps

So, now that you understand what a mileage tracker app can do for your business let’s find the best ones that make tracking business travel miles seamless while striking the right balance between feasibility and features. 

1- MileIQ^[1]

Apple iOS: 4.7 / Google Play: 4.4

MileIQ promises an automated solution for tracking travel miles, activating its drive detection feature once you start driving. This hands-off approach is suitable for individuals who prefer minimal interaction with their apps during commutes. However, the app’s reliability has come into question based on user experiences.

One user shared, “Doing my taxes, and found some useful information. When I began dashing in 2020, I used my odometer and MileIQ to track my miles. I used the automatic feature for MileIQ, so it automatically began to track when it sensed I was driving. For 2020, the difference was 1,107 miles. Multiplied by .575 per mile (mileage rate for 2020) was a difference of $636.52 for the year. I only track my odometer miles now.”

While the app does provide the first 40 drives each month for free, which may be enough for those with lighter travel requirements, frequent drivers may quickly surpass this limit. Beyond this free tier, MileIQ offers an unlimited plan at $5.99 per month or $60 annually.

Pros: 

• Free trial: It gives you up to 40 drives a month without costing a penny.
• Automatic mileage tracking: MileIQ uses GPS tracking and automatic drive detection technology, running quietly in the background on your Android or iOS device. This ensures that every mile you drive for business is logged without needing your active involvement.
• Easy trip classification: After your drive, MileIQ prompts you to classify your trips with a simple swipe—left for personal and right for business. This swipe-to-classify system simplifies the process of separating business mileage for tax deductions and reimbursements.
• Tax-compliant reports with detailed maps: The app provides detailed maps and custom reports of your drives, which include data on business drives, personal trips, and parking expenses. These reports are compliant with tax requirements and can be sent directly to your employer or accountant with just a tap, facilitating effortless reimbursement and tax claims.
• Customizable mileage rates and work hours: MileIQ allows you to automatically use the standard tax-compliant mileage rates or set custom rates for different vehicles or types of drives. This feature is especially useful for businesses or freelancers who may need to apply varying rates based on client agreements or specific business needs.
• Multiple vehicle management: If your business operations involve multiple vehicles, MileIQ enables you to manage and track mileage separately for each. This is ideal for businesses with a fleet of vehicles, ensuring accurate mileage tracking and reporting for each one.
  
  Additional pros for Team use:
  
• Multiple administrators: Team plans allow for adding multiple administrators, enabling effective management of driver teams and easier approval processes for reimbursements.
• Driver and location management: Administrators can add or remove drivers, manage subscriptions, and set specific team locations that drivers frequently visit, optimizing route planning and tracking.
• Enhanced reporting capabilities: Advanced reporting features in team plans include recording start and end addresses for each drive, the ability to send report reminders to drivers, and access detailed data directly from the MileIQ dashboard, enhancing oversight and management of business travel expenses.

Cons:

• Accuracy issues: Noted discrepancies in mileage tracking when compared to traditional odometers.
• Resource intensive: High battery and data consumption could be problematic for regular users.
• Limited support features: Lacks phone support, bank account or credit card integration, and essential trip planning tools.
• Functional limitations: Missing clock-in/clock-out features, affecting users who need detailed time tracking alongside mileage.
• Missing accounting tools: There’s no built-in feature for tracking expenses, so this might be a setback if you’re looking to manage all your expenses in one app.

Pricing and plans

2- Everlance^[2]

Apple iOS: 4.8 / Google Play: 4.4

When it comes to employee reimbursements, Everlance stands out. With a smart reimbursement system in place, you can use it to tally your employee travel miles—daily, monthly, or yearly. This is a big help for keeping track of travel expenses and tax deductions.

You can also filter the data to focus on just what you need, making it easier to zero in on specific details. Need to check how many deliveries a specific delivery service provider made on a particular day to calculate an average? Consider it done. 

Although Everlance doesn’t come with its own accounting system, it seamlessly exports data to popular accounting software like QuickBooks Online, Xero, and FreshBooks. This integration makes expense reporting and mileage tracking a breeze, fitting perfectly with your company’s rules.

Plus, it’s user-friendly and comes with IRS-compliant features to keep your documentation in check.

Let’s take you through the pros and cons of Everlance to help you make a well-rounded decision that fits your business just right. 

Pros:

• Flexible mileage rates: Everlance offers a Fixed and Variable Rate program (FAVR), allowing you to set specific mileage rates for different employees.
• Automatic trip tracking: The app logs your trips automatically. You can easily edit these if there’s a mistake or split a trip into smaller segments if needed.
• Smart sorting: It recognizes your frequently visited places and regular routes, automatically categorizing work-related trips and personal commutes based on your set rules. This saves you from a lot of manual sorting.
• Comprehensive expense management: It includes an expense tracker, a reimbursement system, and a tool for calculating tax deductions.
• IRS-Compliant logs: It comes with easy-to-download mileage logs that are IRS-compliant, with all mileage and tax deductions neatly tallied.
• Versatile expense tracking: It offers several ways to track expenses; you can upload receipts to the cloud or sync your credit cards for automatic tracking.

Cons:

• Absence of timesheets for employees: Unfortunately, Everlance doesn’t have a feature that allows employees to clock in and out. This might be a hiccup for managing employee hours.
• Limited free plan features: The free version won’t let you sync your credit card or bank accounts, limiting your expense tracking options.
• Basic route planning: If you’re looking for advanced route-planning features, Everlance might fall a bit short.
• Miscategorization issues: Watch out— the free plan sometimes puts your trips in the wrong categories.
• Sensitive to battery levels: Trips may go unrecorded, especially if your phone’s battery is running low.
• Trip limit on free plan: The free plan automates tracking for only 30 trips each month. If you need more, you’ll have to log them manually.
• Integration limitations: While the premium version of the app can connect to your bank or credit accounts to streamline expense management, it does not offer integration with your Uber or Lyft accounts.

Best-suited for:

• Remote workforces: Everlance gives managers a clear view of team trips, from total driving hours to time spent at various locations. 
• Companies looking for multiple reimbursement options: Everlance allows flexibility in how you reimburse travel expenses to your employees. You can choose between paying by the mile or using the more comprehensive FAVR approach.

Pricing and plans

3- SherpaShare^[3]

Apple iOS: 4.4 / Google Play: 4.0

SherpaShare claims to be the ‘ultimate rideshare driver assistant’. If you are a rideshare driver, it will allow you to plan and optimize your routes and accurately track your business travel miles. 

The premium version of this app is packed with features designed to boost your daily earnings. The plan includes heatmaps and hotspots features that show you the busiest areas and times for ridesharing or deliveries. Wondering how the information can help you? Well, this information can help you decide the best times and places to work for maximum income.

Additionally, it offers exclusive savings and coupons to its users, which can significantly reduce costs on things like fuel and vehicle maintenance. This is great for businesses that want to save money and improve their daily operations.

Pros:

• Route planning: Drivers can plan their routes to maximize earnings and avoid traffic, making each drive more profitable.
• User-friendly design and hands-off operation: The app is both user-friendly and intuitive, featuring a straightforward interface that you can easily customize. It operates seamlessly in the background, to the point where you might only need to open it once a year, if at all. Additionally, there’s a desktop site that conveniently compiles all your trip information.
• Community chat feature: There’s an in-built chat that allows drivers to connect, share tips, and stay informed, fostering a sense of community.
• Unlimited mileage tracking:  You can automatically track every mile you drive for work using GPS, with no limits on tracking.
• SmartShare feature: This feature helps rideshare drivers monitor their hourly revenue, giving them insights to boost earnings.
• Heatmap insights: Use the heatmap to see where other drivers are most active and receive notifications about the best pick-up spots based on historical data.

Cons:

• Complex interface: The tab showing you your savings and deals can be confusing.  
• Excessive permits: Too many permissions are required to function properly.
• No free plan: There is no free version of the app.

Best-suited for:

• Rideshare drivers or businesses that have delivery drivers to help drivers plan their routes and optimize earnings.

Pricing and plans

4- Hurdlr^[4]

Apple iOS: 4.6 / Google Play: 4.5

Hurdlr is an all-in-one app tailored for on-demand workers looking to streamline their financial management.

The app combines features for automatic mileage tracking and expense management, designed with the gig economy in mind. Whether you’re driving for a ride-sharing service or managing diverse freelancing tasks, Hurdlr provides tools that make it easier to keep track of your finances in one place.

Pros:

• Seamless app integration: Hurdlr syncs effortlessly with your business accounts like Uber, Lyft, and Airbnb. This integration helps you monitor your income and calculate tax deductions in real-time, so you’re always on top of your finances. 
• Enhanced features with the premium plan: If you’re stepping into the entrepreneurial world, Hurdlr’s premium plan offers even more, including accounting and invoicing features.
• Tax compliance made simple: The app estimate taxes based on IRS standard mileage rates, helping to ensure your filings are accurate and compliant.
• User-centric design: With a focus on usability, Hurdlr’s interface is designed to be intuitive, making it accessible even for those less familiar with financial apps.
• Comprehensive expense management: Beyond mileage, the app includes features for tracking all business-related expenses, which can be crucial for detailed financial oversight.

Cons:

• Limited features: Hurdlr lacks essential features like route planning and daily driving summaries that can be deal-breakers for rideshare drivers and delivery service providers. It also skips GPS tracking in the free plan, which defeats the purpose of mileage tracking.
• Costly: If you’re watching your budget, Hurdlr may feel a bit pricey, especially if you have minimal mileage tracking requirements.
• Delayed start: A frequent gripe from users is that Hurdlr’s mileage tracker only kicks in after traveling for at least a mile. This delay causes errors in reporting accurate tax deductions.
• Accuracy issues: Hurdlr often double-counts bank transactions, leading to miscalculations.
• Limited deduction choices: The app does not allow users to switch between actual expense methods and standard mileage rates, which might limit optimization for tax deductions.
• Automated trip classification: In the free version, trips are preset as business-related, which could require manual corrections for personal travel.
• Support options: The lack of telephone support might be a drawback for users who prefer direct communication for troubleshooting.

Best-suited for:

• Rideshare drivers: Although it has its fair share of setbacks regarding misreporting, double-counting, and delays, Hurdlr can be a great tracker for beginner-level rideshare drivers, helping them with useful data to file tax returns.
• Freelancers: If you’re a freelancer who travels around the city for your work, you can benefit from using this app, especially from its Pro plan. It can assist you in mileage tracking for tax filing, generating customer invoices, and performing basic accounting actions. 

Pricing and plans

5- TripLog^[5]

Apple iOS: 4.6 / Google Play: 4.4

Finally, closing the list with TripLog, a standout choice among mileage tracker apps with its versatile tracking options. From using your smartphone’s GPS to connecting via a USB dongle, TripLog offers multiple ways to track miles, making it incredibly easy to use.

If you’re a small business owner looking for a reliable mileage tracker for your team, TripLog is worth checking out. It’s perfect for managing per diem reimbursements across different departments or even for making payments to your vendors. Plus, TripLog includes a handy photo capture feature that lets your employees easily record gasoline and meal expenses—just snap a picture, and it’s logged.

And here’s the kicker: TripLog activates automatically. As soon as your employee’s vehicle starts moving, it begins counting every mile in real time.

Pros:

• Quick integrations: TripLog can make your life easier by allowing you to export mileage data and expense reports right into accounting software like QuickBooks, Xero, and Concur. Plus, it integrates smoothly with other apps, helping you manage employee expenses, track travel time, and even schedule appointments—all in one place.
• Great for solo entrepreneurs: If you’re self-employed, you’ll be happy to know that TripLog offers a free plan just for you. It’s an excellent way to get the mileage-tracking support you need.
• Enhanced features for planning: Planning your routes and trips is a breeze with TripLog. You can benefit from its route planning feature and daily trip summaries to make future travel smoother and more efficient.
• IRS-compliant reports: Instead of breaking your back during the stressful tax season, make the most of TripLog. It can help you generate IRS-compliant reports, making it easier for you to claim allowable expenses without any hassle.

Cons:

• Manual Logging: The free edition of TripLog can be disappointing considering you have to manually log every business trip, defeating the purpose of getting a mileage tracking app in the first place.
• Glitches during setup: Chances of experiencing errors while setting up the automated payment feature are high.
• Delayed support: The support team isn’t the fastest to respond, so you have to wait for a while to get any help with your complaints and requests.
• Basic on a budget: If you’re eyeing one of the lower-priced plans, be aware that they’re a bit bare-bones. Essentials like accounting software integration, admin console access, and mileage policies aren’t included, which could be a deal-breaker depending on your needs.

Best-suited for:

• Small businesses: If you’re managing a business with multiple employees and need a single solution for tracking mileage, managing expenses, and scheduling all those important appointments and meetings, then this app will fit you like a glove. It’s like having a personal assistant for your business!
• Rideshare drivers and delivery services: For those of you working in the fast-paced world of rideshares and deliveries, the route planning feature of this app is a total game-changer. It speeds up deliveries and sharpens the efficiency of your trip planning, so you can spend more time moving and less time mapping.
• Smartphone power users: If your phone battery always seems to be running low, TripLog is a beacon of light. It’s designed to help keep your phone running longer, so you can track your travels without constantly searching for the nearest power outlet.

Pricing and plans

The bottom line

For a small business owner, whether managing a fleet of vehicles or operating as a self-employed professional, the mileage tracker app you choose can streamline daily operations and boost your tax prep efforts.

Still, mileage tracking alone isn’t enough if the rest of your books aren’t in order. To truly capitalize on every mile driven, you need a comprehensive approach to your broader expense management and overall bookkeeping practices, ensuring that every cost, whether from mileage or other business activities, is captured and categorized accurately.

At CoCountant, we specialize in professional accounting and bookkeeping services that optimize spending and maximize savings. Our meticulous spend management and bookkeeping supports your financial operations, ensuring that you gain the advantage of detailed expense analytics and accurate record-keeping, helping you make informed decisions that optimize your business for efficiency and growth.